Everything you need to know about the West Virginia Training and Conference CenterNovember 10, 2021
When you need a sleek setting to host your banquet, spacious rooms to seat your conference presenters and attendees, an industrial modern venue with state-of-the-art audio-visual equipment and support staff, specially equipped labs that support up to 480 volts of electrical power for electrical training, and an underground simulated mine lab, you can find it all in one amazing facility: the West Virginia Training and Conference Center (WVTCC).
The WVTCC is in the unincorporated town of Julian in Boone County, WV, a convenient 30 minutes from the Capitol Complex and West Virginia International Yeager Airport.
Call us at 1-304-369-7823 to view our facility. Go to our website westvirginiacenter.com. Ask around. Get to know us.
What is there to do around the West Virginia Training and Conference Center?
Within a short 10–15-minute drive, you have access to the Southridge Shopping Plaza and The Shops at Trace Fork which feature a range of activities such as a movie theatre, ice skating rink, trampoline park, pottery studio, golf range, along with many eateries and hotels from which to choose. There is also the Waterways water park nearby, in addition to the new Claudia Workman Wildlife Education Center, that provides a museum and trail access.
Technical facilities and services
Let’s get down to basics, technology speaking. Do you have internet access?
Public Wi-Fi is available throughout the facility. You can see the username and password when you enter the building. Meet with WVTCC customer support staff if you have questions or need assistance. If you are a West Virginia state employee, the state network is available to you as well.
What audio/visual equipment do you have? Can I connect my laptop to a sound system, or do I need speakers?
Yes, we can connect any laptop with a headset jack to our sound system. Attendee’s laptop must have HDMI or VGA connections.
Here’s a list of our available technology/AV services:
- Ceiling-mounted projectors and screens
- Lecterns and microphones
- Technical assistance
- Laptop computers
- DVD players
- Overhead projectors
- Conference and speaker phones
- Wired or wireless mic
- Up lighting
- Live streams to overflow rooms
Do you have customer support if my group needs help with the A/V equipment?
We have a customer support specialist who can assist you 15 minutes before your event with any connection concerns with your laptop, wireless networks, or mics. We can lend you a hand with that at no cost. Now, if you need extra assistance with your equipment, that will be an additional charge.
What if we want to hold a banquet there, does WVTCC provide catering?
That is in the works, but we’re not ready to serve just yet. We are in the process of building full-service commercial kitchen facilities. After the kitchen is completed – expected to be in the fall of 2022 – all food and beverages will be provided in-house. Weddings are permitted to provide wedding cakes and favors.
You can bring in a caterer of your choice, as long as the caterer you select is licensed and insured. We have warming ovens and catering kitchens available for use. Because of liability concerns, you cannot take leftover food or drinks from the facility
We also have modern 72-inch rectangular and round tables. We do not provide table linens and recommend asking your preferred caterer or a linen company about table linens.
Can I bring in my own alcohol?
No, bringing in your own alcohol is not allowed. If you plan to have alcohol at your event, please note:
- You will have to provide the appropriate event insurance
- You need to reserve a Boone County deputy sheriff for your event
- Your licensed and insured caterer must have an appropriate liquor/beer/wine license from the West Virginia Alcohol Beverage Control Administration.
Can we bring in decorations? And get early access to decorate?
Our facility manager will consider special requests regarding decorations. Typically, if there is no conflict in scheduling, the manager will allow event planners to come in early to decorate. Before you buy decorations, check the WVTCC policies and guidelines.
ROOMS, RESERVATIONS and CANCELLATIONS
Does the WVTCC have hotel rooms?
We do not have hotel facilities on-site, but we can provide you with information on nearby hotels and AirBnBs. Often, we can work with our local hotels to connect you with a room at a special rate. Those rooms are available on a first-come/first served basis.
What type of rooms does the WVTCC have available?
The one-story facility features:
- Industrial and training solutions such as high-tech electrical labs
- A three-story training tower
- A fully equipped simulated underground mine lab
- Various classroom spaces and theatre room
Meeting spaces for large and small groups including a 350-person capacity banquet hall for large gatherings (7,424 square feet)
Can I arrange exclusive use of the West Virginia Training and Conference Center?
Yes, that is a possibility! For more information, please contact the Director of the West Virginia Center at 1-304-369-7823.
How far in advance should I reserve a meeting room? If I must cancel, what is the policy on that?
Our calendar dates are reserved on a first-come, first-serve basis. If you are interested in a particular date and viewing the facility, we encourage you to call 1-304-369-7823 to speak to WV Center staff who can answer your questions regarding date availability and scheduling a tour.
Typically, if your event is canceled within 30 days, you will receive a full refund of your deposit. Please reach out to your event organizer directly with any cancellation concerns.
Does WVTCC have a pickup or loading area?
The center has several commercial loading doors located throughout the facility. The event planner organizes delivery and pick up of items with the center staff. Forklift and pallet jacks are available for rental and require an operator provided by the facility at an additional cost.
When can my event start and how long can it run?
Daily reservation rates are based on a typical 8-hour day. Please note that this also includes setup and cleanup time. Use of the facility for longer periods of time may be subject to additional fees. You are welcome to speak to an event organizer to plan a custom day that is longer or shorter.
Our typical business hours are Monday through Friday, from 8 a.m. to 4 p.m.
Can the West Virginia Training and Conference Center provide a venue for weddings?
Yes. Our banquet hall can accommodate up to 350 persons for a wedding reception. We can accommodate many layouts and encourage you to visit the facility to see if it is the right fit for your special day. Please call 1-304-369-7823 to speak with the West Virginia Center staff.
Health and safety
What do you do to protect event attendees from COVID-19?
On June 20, 2021, Gov. Jim Justice announced that he signed an executive order, officially lifting West Virginia’s Statewide Indoor Face Covering Requirement for all residents, regardless of vaccination status. Therefore, masks are not required on-site or within the center’s buildings. WV Center asks all who enter the building to take their temperature and fill out a daily health screening form to protect all persons in the building. Thank you for your understanding.
The health and safety of our guests is a top priority. Hand sanitizing stations are placed throughout the entire WVTCC facility for the convenience. We provide hand sanitizer in all rooms and masks if needed. All classroom and event spaces are set up to accommodate six feet of distance between each person. After each event, we use an industrial sprayer with hospital-grade disinfectant to clean all chairs and surfaces. We have also added additional cleaning protocols including additional restroom checks and frequent sanitation of all door handles and commonly used surfaces.
We respect and protect our attendees from COVID-19.
How can I pay?
After you receive your invoice, you can pay with a credit card (Visa, Amex, Discover, or MasterCard) via our online portal or make a check out to the West Virginia Office of Miners’ Health Safety and Training.
Send it to:
Atten: Tom McClure
West Virginia Development Office
1900 Kanawha Blvd. East, Building 3, Suite 800,
Charleston, WV 25305.
If you are a state agency, we can also process the payment as an interagency electronic transaction. Please contact the WV Center for more information regarding payment at 1-304-369-7823.
Who do I contact if I have a complaint?
If you have any concerns, please write to:
Director at WV Center
431 Running Right Way
Julian, WV 25529
You may also call 1-304-369-7823 and ask for the director. If you are an event organizer, please use the Event Feedback Form delivered to your email post-event to express concerns.
About the West Virginia Training and Conference Center
The West Virginia Training and Conference Center (WVTCC) is a part of the WV Office of Miners’ Health Safety & Training, an agency of the WV Department of Commerce.
The WVTCC is equipped with banquet rooms, classrooms, electrical training labs and a 96,000-square-foot underground-simulated scenario mine training lab. The multi-purpose center can accommodate events for communities, companies, government and other organizations. To learn more about the WVTCC, visit westvirginiacenter.com or call 1-304-369-7823.